Reports

The Reports section provides powerful tools to analyze your financial data, generate summaries, and export information to external accounting systems.

Report Types

Transactions Report: Detailed list of all transactions within your selected period. Includes date, description, amount, type (Income/Expense/Transfer), fund assignment, and allocation status. Useful for audit trails, monthly reconciliation, and sharing with your finance committee.

Fund Summary Report: Overview of each fund's activity. Shows opening balance, total income, total expenses, and closing balance for the period. Compare performance across funds and identify trends. Includes percentage breakdowns and variance analysis.

Donation Report: Focused view of all donations from your payment processor. Displays donor name, donation date, gross amount, processing fee, and net amount received. Analyze giving patterns, identify top donors (if not anonymous), and track recurring vs. one-time gifts.

Time Range Options

Generate reports for preset or custom periods:

• Last 7 Days — One-week snapshot
• Last 30 Days — Month-to-date or rolling 30 days
• Last 90 Days — Quarterly view
• Year-to-Date (YTD) — January 1 to today
• Last 12 Months — Rolling 12-month window
• Custom Range — Select any start and end date

Export Formats

CSV (Comma-Separated Values): Import into Excel, Google Sheets, or other spreadsheet software. Preserves all columns and data for further analysis. Best for large datasets and data manipulation.

PDF: Professional formatted report ready to print or email. Includes headers, footers, and summary sections. Ideal for printing, distribution to staff, or archival purposes.

QuickBooks (IIF Format): Export transactions in Intuit Interchange Format for direct import into QuickBooks Online or Desktop. Streamlines accounting workflow and reduces manual data entry. Categories and amounts map to appropriate accounts.

Report Customization

Dynamic Columns: Choose which columns appear in your report. For the Transactions Report, select from Date, Description, Amount, Type, Fund, Status, and more. For Fund Summary, toggle between currency and percentage views.

Fund Filter: Run reports for all funds or select specific funds to focus on a particular area (e.g., Missions Fund only).

Summary Metrics: Reports automatically calculate totals, subtotals, and key metrics relevant to the report type (e.g., Total Income, Total Expenses, Net Change).

Using Reports

Monthly Reviews: Generate a Fund Summary Report at month-end for your finance committee or leadership. Share the PDF via email.

Reconciliation: Use the Transactions Report to reconcile your Finance App records with your bank statements. Compare amounts and identify discrepancies.

Tax Preparation: Export Donation Reports to CSV for your accountant or tax preparer. Year-to-date giving summaries help with charitable contribution documentation.

Trend Analysis: Compare reports from consecutive periods to spot patterns. Are donations increasing? Are expenses trending up? Use this data for budgeting decisions.